Our site and communication channels are intended for questions related to OSP services and processes. If your question is handled by another campus office, please contact that office directly to connect with the appropriate subject matter experts.

These offices are outside of OSP, but they commonly support the research community:

• Office of Research Integrity Assurance (ORIA)
  • Institutional Animal Care and Use Committee (IACUC)
  • Institutional Biosafety Committee (IBC)
  • Dual Use Research of Concern (DURC)
  • Institutional Review Board (IRB)
  • Regulatory Affairs (RACT)
  • Academic Research Security
• Conflict of Interest (COI)
• Export Controls
• Responsible Conduct of Research
• Environmental Health & Safety (EH&S)
• Procurement and Business Services
• Financial Administration and Budgeting Questions
  • For Academic Units: Grants and Contracts Accounting
  • For GTRI: Sponsored Projects Support (SPS)
• Human Resources
• Office of Information Technology (OIT)
• Office of Technology Licensing (OTL)
• Office of General Counsel (OGC)

If you have already routed your proposal, award, agreement, contract, negotiation, or project in eRouting, you likely have a Contracting Officer (CO) assigned already. To find your CO in eRouting:

1. Log in to eRouting (requires Single Sign-On).
2. In the top right corner, click "My Requests."
3. Navigate to the appropriate section (for example, Proposals, Non-Disclosure Agreements, or other request types).
4. Locate the Assigned CO or CO Name column to view the name of your Contracting Officer.

If you have not yet submitted a request, or if a CO has not been assigned, use the Contracting Officer assignment charts below to identify the team member most likely to assist you:

• Academic Contracting CO Chart
• GTRI Contracting CO Chart (coming soon)
• Industry Contracting CO Chart (coming soon)
• Subawards CO Chart (coming soon)
• Exchange Agreements CO Chart (coming soon)

Your question will be reviewed by the administrative team and routed to the appropriate OSP team. You’ll receive an immediate confirmation of receipt and an initial response within two business days. More complex questions may require additional time to resolve.

OSP is organized into specialized teams that support different types of contracts and agreements based on the sponsor and the PI's department, unit, lab, or division.

• Academic Research Contracts (Government and Nonprofit Sponsors): Grants, cooperative agreements, and contracts (including unfunded research collaboration agreements) for campus units, such as colleges, schools, departments, research centers, and other non-GTRI units, when the prime sponsor is a federal agency, state or local government, or nonprofit organization.
• GTRI Research Contracts: Research contracts for GTRI. Contracting responsibilities are further divided by sponsor type:
  • Department of Defense (DoD) sponsors
  • Industry-funded projects performed under a federal prime award
  • Other federal, nonprofit, and non-DoD sponsors
• Corporate and International Contracting: Research agreements with corporate sponsors, international sponsors, and research gift agreements.
• Exchange Agreements: Non-Disclosure Agreements (NDAs), Data Use Agreements (DUAs), and Material Transfer Agreements (MTAs) that support research. These agreements are used when Georgia Tech researchers need to share or receive confidential information, data, or tangible research materials, such as biological or chemical materials.
• Subawards and Consulting Agreements: Subawards issued by Georgia Tech to collaborating entities and consulting agreements associated with sponsored projects. The team also establishes purchase orders, processes subaward invoices, responds to audit requests, and prepares and issues reports for federal sponsors and other funding partners.
• Sponsored Program Audits, Closeout, and Small Business Plans:
  • Coordinates and participates in Office of Naval Research (ONR), Defense Contract Audit Agency (DCAA), state, and Georgia Tech internal audits
  • Oversees administrative closeout of sponsored projects and subawards, including final deliverables, invoicing, and reporting
  • Completes Individual Subcontracting Plans for applicable federal contracts valued at $900,000 or more

For a complete listing of OSP teams, leadership, and staff, see the OSP Organizational Chart.

Virtual Office Hours are open to faculty, GTRI researchers, and other members of the research community. Departmental administrators, research administrators, lab managers, grant managers, and other personnel who support proposal preparation, award management, agreement administration, or related research administration activities are also welcome.

Graduate students and postdoctoral researchers may attend when assisting with research administration activities on behalf of a Principal Investigator. In limited circumstances, they may also attend regarding projects for which they have been designated as the responsible investigator under an applicable Georgia Tech policy or program. However, proposals, awards, agreements, and other sponsored activities remain the responsibility of the designated Principal Investigator or responsible investigator, and all applicable Georgia Tech policies continue to apply. See the Georgia Tech PD/PI Policy for additional information.

To request a new subaward or a modification to an existing subaward:

1. Go to CIS.
2. On the landing page, click the Subagreements tab (in blue on the upper right).
3. Select “Make a Request for a new SubAgreement” or “Make a Request for a modification on an Approved SubAgreement.”
4. In the Enter Search Text box, enter the AWD number, then click the number to open the request form.

For additional guidance, see Requesting a Subaward.